Grant Data and System Management Officer, GPE
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Job #: |
req32830 |
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Organization: |
World Bank |
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Sector: |
Financial Management |
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Grade: |
GF |
| Term Duration: | 3 years 0 months |
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Recruitment Type: |
International Recruitment |
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Location: |
Washington, DC,United States |
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Required Language(s): |
English |
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Preferred Language(s): |
English |
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Closing Date: |
5/8/2025 (MM/DD/YYYY) at 11:59pm UTC |
Description
Are you a very passionate advocate for education? Do you want to make a difference in the lives of children? The Global Partnership for Education Secretariat (GPE) would like to hear from you.
Who We Are
GPE is a shared commitment to end the world’s learning crisis. It is the only global partnership and fund dedicated entirely to helping children in lower-income countries get a quality education, so they can unlock their potential and contribute to building a better world. We bring together governments, teachers, civil society, donors, United Nations agencies, development banks, businesses and private foundations to transform education systems so that every girl and boy can have hope, opportunity and agency.
What We Do
GPE helps low- and lower-middle-income countries to build stronger education systems so that all children can get the education they need to thrive. We currently support nearly 90 countries where the needs are greatest and focus on reaching the children who are the most vulnerable, including girls, children with disabilities and those affected by extreme poverty or conflict. Our unique approach works. Since 2002, 160 million more children in GPE partner countries have set foot in classrooms for the first time, more than half of them girls. GPE is also the largest provider of education grants in the global COVID-19 response, providing partner countries with vital resources to ensure that learning can safely continue.
How We Work
Now, GPE is working to help governments transform their education systems to get the most vulnerable children in school, improve teaching and learning, and build equitable, inclusive and resilient education systems fit for the 21st century. Between 2020-2025, GPE will support transformative change in up to 90 countries and territories, which are home to 1 billion children. Transforming education is about creating lasting changes and achieving impact at scale. GPE sets out to deliver this transformative change by convening partners, mobilizing funds and catalyzing reforms to help partner countries accelerate access, learning outcomes and gender equality.
Raise Your Hand
In July 2021, the Global Education Summit put GPE firmly on the path to be fully funded by 2025, by raising a record US $4 billion from donors for GPE’s Raise Your Hand campaign. At the Summit, Heads of State and Government from partner countries made historic commitments to education financing and GPE also mobilized an unprecedented number of pledges from businesses, private foundations and development banks.
A fully funded GPE would support transformed education systems in up to 90 countries and territories, enable up to 175 million children to learn and help get 88 million more girls and boys in school by 2025. In the longer term, this investment could add $164 billion to economies in GPE partner countries, lift 18 million people out of poverty, and protect 2 million girls from early marriage.
Governance And Organizational Arrangements
The GPE Board of Directors includes ministerial-level board members and alternates representing 20 constituencies that reflect the Partnership’s breadth. The Board Chair is HE President Jakaya Kikwete and the Board Vice Chair is Ms. Christine Hogan. The Board of Directors, with its three standing committees, provides policy and strategic oversight and approves or delegates funding decisions.
The GPE Secretariat, with 160 employees and hosted by the World Bank, is responsible for translating the policies and strategies set by the Board into practical support for partner countries, coordinating with diverse stakeholders and galvanizing global support for SDG4. The Secretariat’s headquarters are in the World Bank’s offices in Washington, D.C., with a European office in Paris, an Africa office in Nairobi, a satellite office in Brussels, and a support office in Chennai.
GPE is one of the largest donors for basic education in low and lower-middle-income countries. It offers several financial instruments (i.e. grants) to support programs to transform education systems in its partner countries. As of 2024, the volume of its active grant portfolio amounts to US$3 billion.
ABOUT THE TEAM
The Finance & Grant Operations (FGO) team focuses on fiduciary matters, grant processing, monitoring and administration, risk, innovative financing, and trustee finance.
The Grant Operations practice sets policies and guidelines for GPE's grant processes, aiding partner countries in accessing funding and overcoming implementation barriers. It collaborates with grant agents to solve system issues, clarifies GPE requirements, provides regional team training, offers expertise, and monitors GPE's portfolio. Recently reorganized, it now also collects, analyzes, and disseminates data on grants and partners, developing modules in the grant management system for better monitoring.
ABOUT THE JOB
This position will be based in Washington, DC, with the possibility of relocation if business needs require it. The incumbent will work closely with a diverse team located across multiple regions, including Paris and Chennai. Flexibility in working hours will be necessary to accommodate collaboration across different time zones.
Duties And Accountabilities
With the sharp increase in grants being allocated and the growing number of country partners joining the partnership, there is a pressing need to closely track, monitor, and report on the overall grant and country portfolios. Internal processes, such as quality assurance reviews and operating procedures, are complex and often require cross-team coordination. This underscores the importance of regular communication and monitoring of key deadlines and milestones, both externally with country partners and internally with staff.
To strengthen oversight of the grant portfolio, a small team will be established under the leadership of the Grant Operations Practice Lead. This team will include a Grant Data Management Analyst based in Chennai and a Grant Data Analyst based in Paris, both reporting directly to the Grant Operations Practice Lead. The incumbent will play a critical role in leading this team, coordinating daily activities, and ensuring efficient execution of tasks. The responsibilities are not limited to the following:
1. Grant Data Management and Reporting:
• Support overseeing the management of grant-related data, ensuring accuracy, consistency, and timeliness in data entry and updates across relevant systems.
• Coordinate the preparation of regular data reports and dashboards to track the status of grants, disbursements, and other key metrics.
• Has capacity to create in-depth analytics to show trends in data which provides deeper insights for managerial decisions.
• Ensure adherence to data quality standards and ensures routine data validation and quality checks.
2. Grant Systems Administration:
• Support the development, management and enhancement of the grant management system (GMS) or any other relevant tools used for tracking grants.
• Work closely with IT or systems teams to address any technical issues related to grant data or systems.
• Shows technical capacity to develop ad hoc solutions to automate grant related reporting while new system is under development
• Ensure proper integration of grant data across different platforms and maintain accurate and secure record
3. System and Process Improvement:
• Proactively identify opportunities to streamline or automate data entry, reporting, and analysis processes.
• Collaborate with the team and manager to recommend system or process improvements, contributing to the continuous enhancement of the grant management framework.
• Support the implementation of new tools or updates to existing systems, ensuring smooth transitions and minimal disruptions to operations.
4. Team Support and Leadership:
• Provide guidance and support to junior team members on day-to-day tasks related to data entry, reporting, and system maintenance.
• Collaborate with the team to ensure timely and accurate completion of assigned tasks, fostering a supportive and cooperative work environment.
• Assist in delegating tasks to team members, ensuring workloads are balanced and project deadlines are met.
• Participate in team meetings and contribute to discussions on workflow improvements and best practices for data management.
• Provide input into team performance evaluations and assist the manager in identifying professional development opportunities for team members.
Selection Criteria
Education
Master’s degree in information systems, Business Administration, Data Science, statistics or a related field.
At least 5 years of experience with one year in a similar function, focused on data management, analysis, and reporting.
Experience
• Basic leadership and team coordination skills.
• Proven experience in managing data within grant management systems or similar platforms.
• Strong understanding of grant data workflows and compliance requirements.
• Strong proficiency in data analysis tools and software, such as Excel, SQL, Tableau, Power BI, Python, or R.
• Experience with data visualization techniques and creating interactive reports.
• Excellent attention to detail and problem-solving skills.
• Ability to prioritize tasks and meet deadlines.
• Strong interpersonal and communication skills, with the ability to collaborate effectively across teams.
Language
Full proficiency in English, in reading, writing and speaking, is required for this role. French
Competencies
Grant Management Systems and Process Design - Capable of supporting the development, implementation, management, and improvement of business processes related to grant management. Experience with metrics to track, analyze and measure processes and outcomes and controls to ensure process compliance. Experience supporting automation of workflows for optimal efficiency. Familiarity with grant management tracking needs and supporting technologies. Experience supporting the design and development of grant management systems to house information on grant processes and enable tracking and reporting. Basic understanding of grant related operational policies such as the GPE grant policies, conditions, requirements and processes to access GPE grants.
Grant Portfolio Tracking and Reporting - Understanding of the grant lifecycle, from pre-grant through grant close, and of grant instruments and processes. Experience tracking, analyzing and reporting on grants and grant portfolios at all stages, including pipeline through grant implementation. Understanding of key milestones and related data and metrics; Solid data manipulation and reporting skills and attention to detail. Ability to work cooperatively with multi-disciplinary teams and staff and managers at all levels.
Quantitative and Analytical Skills - Able to process, organize, analyze, and monitor large volumes of information and data for well-defined tasks. Able to identify key issues, weigh pros and cons, and make informed decisions. Checks assumptions against facts and evidence. Solid analytical report writing skills.
Accountability & Results Focus - Manages own work; takes responsibility for own decisions, deliverables and deadlines. Doesn’t let the pursuit of perfection prevent forward progress. Seeks clarity when needed to move work forward. Takes ownership of own mistakes, failures or oversights, and seeks to correct them. Raises issues or differences of opinion that threaten progress.
Adaptability - Has high degree of flexibility - responds to changing circumstances without losing momentum. Learns new skills and performs work in different ways. Remains calm in stressful situations. Professionally deals with personal discomfort in a changing work environment.
Collaboration & Teamwork - Actively collaborates with others and displays and open, helpful disposition. Acts as a teammate, stepping in to support colleagues when asked. Recognizes and values the role of each team in delivering on GPE’s mission. Approaches challenges and obstacles as shared challenges to be overcome.
Communication & Interpersonal Skills - Has experience & success working in multicultural environments. Speaks and writes clearly and effectively, adapting language, tone, style and message to diverse, multicultural audiences. Can communicate complex information in succinct and digestible ways. Shares information and keeps people informed; Operates with transparency, in a way that builds trust in a culturally diverse environment. Maintains productive working relationships with colleagues.
Planning & Organizing - Works well independently and in teams. Plans and prioritizes work effectively, adjusting as needed to accommodate changes. Sets and meets individual deadlines. Ability to work under pressure and against tight timelines and still deliver high-quality work.
BENEFITS FOR THIS POSITION
Term appointments include, but are not limited to, medical benefits, including dental and vision, Staff Retirement Plan, financial assistance program, life & disability insurance, comprehensive leave policy (minimum 26 days/annum) and parental leave policy (50-100 days).
DIVERSITY AND INCLUSION
Poverty has no borders. Neither does excellence. This is why we continually search for qualified individuals with a diverse set of backgrounds from around the globe. We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, creed, race, color, ethnicity, sexual orientation or disability.
PE has a zero-tolerance policy against all forms of sexual exploitation, abuse and harassment. Every GPE staff member is expected to abide by the GPE Prevention of Sexual Exploitation, Abuse and Harassment (PSEAH) and play an active role in identifying, reporting, and working to prevent SEAH at GPE. Not doing so will constitute a violation of their employment contract and will be grounds for dismissal.
Individuals with disabilities may be provided reasonable accommodations to perform essential functions of the role and support in receiving other workplace accommodations. Please contact the DAF-Disability Accommodation Fund at disabilityfund@worldbank.org for further information and support.
World Bank Group Core Competencies
The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.
We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.
Learn more about working at the World Bank and IFC, including our values and inspiring stories.
